DRAFT

EMD Committee Minutes

August 22, 2003, Cortez Police Dept, Cortez CO

      1. Chair established that a quorum existed and the meeting officially was called to order by chair.

      2. Old Business: 

                  a.     Review and approval of Meeting Minutes of April and June 2003.  April and June 2003 minutes approved as amended and read. Amended By‑laws from the 2/7/03 meeting were approved.

                  b.     Amended Article IV‑Officers dealing with the Executive Board.

                  c.     By‑laws to be put on‑line by secretary.

                  d.     Prehospital Care Program update provided by Mike Merrill.  Prehospital Care Program packet distributed to everyone present, list of items at end of minutes.

                  e.            EMD Training Group Manual:  Tabled Training Group Manual update until next meeting.

                  f.            EMD Committee Letterhead:  Letterhead for EMD Committee: was presented by Kim.  After review and discussion the committee approved with the modifications.  Will use letterhead to send letter to all who have attended EMD Committee meetings, asking for agency letters listing their primary and secondary representatives to the EMD Committee prior to the next meeting by the secretary.

                  g.            EMD Membership Requirements:  Tabled membership requirements from task force (Kim, Jackie R, and Millie) until next meeting.

                  h.            Membership Letter Shortage:  Discussed the shortage of membership letters the committee has received.  As discussed earlier, letters will be sent out to those agencies that have attended an EMD Committee meeting asking for the membership letter by the secretary before the next meeting.

                  i.            EMD Cards:  The revised copy of the EMD cards was approved effective 8/22/03.  We have decided to name the cards EMD of Colorado Protocol Cards.  They will be put on the website for public review and comment until our next committee meeting.  Marion will get the cards to Carl to be placed on the website. We also discussed that the EMD cards currently do not meet ADA Standards.  We would like a representative of ADA and HIPPA to review the cards.  Also discussed was the ability to get funding for cards and binders from different entities, to be included in the next meeting as a agenda item.

                  j.            EMS Conference: The conference will be held in Keystone on 10/22‑25 of 2003. Pam needs assistance with a power point presentation.  She is looking for quality EMD tapes from different agencies.  Kim will provide her power point presentation to Pam.  The committee discussed the rationale for making fake calls for the conference instead of using real calls.  Any EMD articles would be helpful. The committee also thought it would be very useful to have the EMD cards displayed so the listener can follow along with the taped call.  Kim is working on printing pamphlets.  Connie took the pictures for the pamphlets.  Kim needs monetary assistance with the printing of the pamphlets.  Mary Kyler had drawn up a rough draft of the State EMD Committee Mission Statement (attached at end of minutes).  Lynette Stieb will check with Mary on the status of the final copy. 

                  k.            HIPPA information update:  Mike Merrill provided handouts on HIPPA.  The committee discussed the airing of DNR’s. The consensus of the committee members was that we should only air to responders if you as a dispatch center have a copy of the DNR in hand.

                  l.            Collecting registration fees from members:  Tabled until next meeting.  We had a lengthy discussion and finally decided to take donations to start a checking account to obtain the $500.00 needed to apply for the 501(C) (3) status.  Donations at this meeting totaled $38.00.  We will open a checking account with Wells Fargo, which would give us banking access over the Internet and numerous branches throughout the state.  The account will be under the name EMD of Colorado and have the treasurer’s address listed on the account.  At this time Jackie Reynolds is the treasurer and her address will appear on the statements.

                  m.            Written EMD Provider test table until next meeting.

                  n.            Non Profit 501c status tabled until next meeting.

                  o.            Grant monies tabled until next meeting.

      3.   New Business:

                  a.            Upcoming EMD class held in Aurora possible the 3^rd week in October. 

                  b.            The committee would like to establish a training calendar and notification system for EMD classes. Committee discussed and recommended the formal posting of all education and classes on the APCO website via Carl Stephens.

                  c.            The committee also discussed and recommends the utilization of the Yahoo groups and CCIC to provide notification of upcoming classes and for discussion of issues and concerns of the EMD community.

      4.            Meeting adjourned at 1555 hours.

DRAFT Minutes

August 22, 2003 3:30 PM – 6:00 PM Cortez Police Communications Dept. Cortez, CO.

EMD Training Group Task Force

      1.  Members Present:  Kimberly Archuletta, Boulder County,  Sharon Clever, Routt County,  Marian Daugherty, Aurora Fire Dept., Theresa Hillary, Boulder Police Dept., Lynette Stieb, Colorado State Patrol,  Michael C. Merrill, EMD Prog. PCP.

      2.            Members absent:  Lisa Hans, Summit County.

      3.   Guest Present:

                  a.            Review of the June 1995 “Emergency Medical Dispatch, Policy & Procedure Manual for EMD Training Group Recognition & Dispatcher Registration.”

                        i.            Recommendations for revision:  There were no recommendations for revisions.

                        ii.            Recommendations for elimination:  There were no recommendations for elimination.

      4.            Review and recommendations for the adoption of the National Highway Traffic Safety Administration (NHTSA)-National Department of Transportation (DOT) EMD National Standard Curriculum (1996 “National Highway Traffic Safety Administration (NHTSA) EMD Program Implementation & Administration Curriculum and Manager’s Guide)

               as the “minimum standards for EMD in Colorado.”

                  a.            The EMD Training Group Task Force discussed the pros and cons for adopting the NHTSA-DOT EMD National Standard Curriculum for Colorado.  After a lengthy discussion, the Task Force approved the recommendation and will forward to the EMD Committee for future action at the Oct. EMD Committee meeting.

                  b.            The recommendation that these will be the minimum standards for EMD in Colorado includes; 1.  The National DOT EMD Standard Curriculum and the Instructors Guide.  (Note: Both are available on the NHTSA web site at http://www.nhtsa.dot.gov/people/injury/ems/EMDInstructorsGuide/EMDInstrutctorsGuideModule1Units1-2.pdf

                  c.            The Task Force also reminded the members that this issue had been addressed in the past EMD Committee meetings and that they had also expressed their support for setting minimum standards, but, the EMD Committee had not reached consensus on this issue in the past.

      5.            Review of the May 1995 “EMT-Basic Training Center Policy Manual.”

                  A.            Recommendations for adoption.  The task force reviewed the format and recommended that the EMD Committee use this manual as a template for EMD Training Group Policy Manual.

                  B.            Recommendations for additions, eliminations and adaptations will be provided to the task force for them to consider and make recommendations to the EMD Committee in the future.

      6.            Review of the April 1998 “EMT Basic CE Training Group Policy Manual.”

                  a.            Recommendations for adoption.  The task force reviewed the format and recommended that the EMD Committee use this manual as a template for EMD CE Training Group Policy Manual.

                  b.            Recommendations for additions, eliminations and adaptations will be provided to the task force for them to consider and make recommendations to the EMD Committee in the future.

      7.            Meeting Adjourned at: 6:00PM.

      8.   Next meeting to be decided at the next EMD Committee meeting, Oct. 3, 2003.

Next EMD Committee meeting to be held at Adams County 911 on October 3, 2003 at 1300 hrs.  7321 Birch St. Commerce City, CO  (303) 288‑1535  DIRECTIONS:  I25 to I76 East, Exit 8 (74th Ave) East on 74th Av 2 blocks to Birch.  2 buildings off 74th Av on Birch, the building with the big radio tower.

Copy of the Mission Statement

            “The Colorado EMD Committee board is representative of multiple agencies from around Colorado.  Agency membership is voluntary.  The Colorado EMD Committee is an organization, committed to improving and guiding training for emergency medical communications services that are provided to those in our state with pre‑arrival care. Through its work, the Committee evaluates and recommends standards of care, quality, training standards, and continuing education standards and protocols and policies for implementation and maintaining EMD programs for communications centers.”

Handouts provided by Mike Merrill, EMS Program Manager, PCP:

   _      Handout from 6/13/03 EMD Committee Meeting: Priorities for the EMD Program from the Prehospital Care Program, Michael R. Armacost, April 2,2003 SEMTAC Meeting.

   _      Draft‑Sample Physician Advisor for EMD Agency Documentation.

   _  A example of a 3 Fold Brochures for EMD in CO. created a couple of years ago.

   _      Colorado EMS Act:S.800 1999‑Draft revision of 25‑3.5‑201, Part 2, Treatment System (Dave Miller, work files for rules and regulations for EMS statue changes in training programs) References to EMD.  Dave Miller will submit for the Board of Health to approve in fall of 2003.

   _      Colorado State Emergency & Trauma Services System Plan: On‑line surveys information-please go to PCP Web and do the survey.

   _      National EMS information‑NEMIS final version available on line.

   _  Public Safety Foundation Press Release, July 17, 2003 “E‑911 implementation funds.”  Report on money available for E-911.

   _     The National Mayday Readiness Initiative‑Summary. FYI.

        _     311 Service goes rural route‑June 23, 2003, Martha’s Vineyard, MASS.  FYI.

        _     FCC Report on Technical & Operational Issues Impacting the Provision of Wireless Enhanced 911 Services. FYI.

        _     Surveys:  One from Shawna Mistretta, El Paso Co Dispatch: Informal survey how we are processing 911 calls, Two from PSAP Manager Staffing & Budget Analysis Survey Request‑NENA’s swat team initiative a national study to develop staffing and budget models, and three from Kentucky State Police developing an organizational plan for EMD program survey, 6‑13‑2003. FYI.

        _               Colorado PUC 911 Task Force, where to join and how to get info.

        _               Community Resource Center: Are you ready to be a 501‑C‑3?  Grant making guidelines and info.

        _     Job listings‑postings: EMD City of Colorado Springs.

        _     Agenda:  EMD Training Task Force Meeting, Aug. 22, 2003 meeting right after this meeting at 3:30 to 6 PM.