EMD-COLORADO MEETING MINUTES

JANUARY 3, 2003

BOULDER DISPATCH  1805 33^RD ST BOULDER, COLORADO

Old Business:

     All in attendance reviewed the revised By-Laws of the Emergency Medical Dispatch Training and Education Committee.  Several revisions were requested  to be made to the revised copy.  Mike Merrill also brought up an addition to the by-laws:  Article VIII-Fiscal Accountability.  Millie read the article to the group.  Article VIII addresses group duties, non-profit organizations, fiscal year, treasurer duties and monetary amounts requiring internal audit or an external audit.  The group approved the addition of Article VIII to the by-laws.  Millie will make said revisions and add Article VIII to the by-laws and bring to the next meeting.

     Kim brought up a need to have membership requirements for the EMD committee to include voting requirements.  Mike Merrill will provide samples of membership requirements from the 501 (c) 3 non-profit  organizations for us to review.  A task force was initiated to come up with membership requirements. The task force is comprised of Kim Archuletta, Jackie Reynolds, and Millie Miller.

     Letters of membership were discussed.  It was decided we would start from scratch and all members would provide a new letter to the committee.  Cindy Cline will make a sample form letter and bring to the next meeting.  Letters will need to be on agency letterhead.

     Discussed again the problems with Yahoo Groups.  Also discussed placing the meeting minutes on the State web site as well as continuing to place them on the APCO/NENA website.  Possibility of our own website?

     Two more cost analysis were received.  Jackie unable to get information until people return from vacation. Marian is providing her analysis from her agency also.  Mike needs them before this coming Wednesday.

New Business:

     Election of Officers           

           The following were elected as the new officers for 2003:

Treasurer:  Jackie Reynolds - ADCOM 911

Secretary:  Sheryl Lopez - Sterling Police Dept.

Vice Chairperson:  Kim Archuletta - Boulder County

Chairperson: Sharon Cleaver - Routt County Communications

Kim expressed concern about why Chuck Vale was our voice with the SEMTAC  committee.  We feel we are not getting proper representation.   Millie Miller will be attending the SEMTAC meetings as our representative.  Openings will be coming up on the SEMTAC council and it would be nice to have an EMD Committee member appointed to the council.  The Governor appoints the members.  Mike will make available the criteria for membership to the council and we will see if Millie meets those requirements.  She would also need a designee letter to SEMTAC and a letter of recommendation from each agency of the EMD committee.

     Jaci Marie Louise will go ahead and fill out the paperwork to establish the committee as a non-profit organization. 

     She also brought up the draft letter to agencies she wrote.  Are the agencies willing to support us financially or just support us?  We need this information in regards to obtaining future funding or showing self-sufficiency. Task force to revise the letter.

     Jaci will be attending the SEMTAC Communications Sub-Committee meeting on January 8, 2003.  She will be presenting a Special Projects Proposal by the EMD committee.  There is $15,000 available.  We need to present our scope of work and our budget.  Mike gave Jaci several proposals to chose from that included salary and benefits or salary, benefits, and operations costs. SEMTAC will vote on January 10, 2003 whether or not to give us the money.  Executive meeting by phone conference will be held January 13, 2003 at 1300 whether we get the money or not.  Kim suggested we still apply for a grant even if we do obtain the funds from SEMTAC.  Grant deadline is February 15, 2003.

     Jaci will present her list of statewide EMD Providers and Instructors at out next regular meeting.

     Sharon Cleaver was unable to attend this meeting and did have a few requests of the committee.  She would like the bi-monthly meetings to continue and to be held prior to the SEMTAC meetings.  She also wondered if we could schedule meetings the same as the BED and CBI meetings? We will set up the year schedule of meetings at the next regular meeting. 

Announcements:

     Jefferson County is hosting an Instructor/Provider course in March.  Dates and times to be announced.

EMD meeting February 7, 2003 Jefferson County Sheriff's Department at 1300.