Draft copy
Date: September 20, 2002
Location: Boulder Police Department, Boulder CO
Attendance:
Kim Archuletta – Boulder County Sheriff
Sharon Clever - Routt County Communications
Pam Monsees - Morgan County Communications
Jaci Marie Louise – 911 Solutions, Inc.
Mary Kyler – Colorado State Patrol
Connie Johnson – Cortez Police Dept
Mike Merrill – State EMS Division
Agenda Items: Finalize letter to Semtac Committee
Cost Analysis
Letter to agencies for matching grants funding.
1. Discussion was done on the letter to present to the Communications Sub
Committee to Semtac. Kim will write the draft and send it out for everyone’s
Comments.
In the letter it was asked that Semtac support State EMD for DataBase &
administrator and register and training.
2. October 2, 2002 Communications sub committee of the Semtac committee will
be meeting.
The state EMD committee is on the agenda. Kim Archuletta, Sharon
Clever &
Jaci Marie Louise will attend the meeting, along with Mike Merrill.
3. Mary asked if the Committee had a Mission Statement. To anyone’s
knowledge there is not
one. Mary will have a draft to present at the next meeting.
4. By- Laws , Lynnette Stieb from CSP Craig asked to check to see if there
were any by-laws in
place. Sharon will check on from the old information that Millie
Miller gave her.
5. Discussion about 501C3 – for Educational. Jaci Mari will check on this
for the next meeting.
6. Discussion to take the committee a different direction, and get the Grant
monies and go forward with the Committee becoming a board of Directors, and
it being a non-profit organization.
Result of October 2, meeting with Communications sub Committee to Semtac.
Those present showed there support for the State EMD committee and the grant
process. There was discussion that they would need to also review the other
grants that came in.
Mike Merrill will get the grant application and send it out, so that we may
all review and have input, for the next meeting.
There was also discussion from the Communications Sub Committee for possibly
checking out other avenues of monies. (i.e. The Chiefs & Sheriff’s
associations and the Fire Fighters).
The Communications Sub Committee wanted to know what the long-term plan was
for the State EMD Committee. They wanted to know if we wished to be under
the mandate of the State EMS Division, and if we wanted to be certified. It
was relayed to them that at the present we want to get the data base ready
and on-line and start getting the training ongoing, from that point it would
lead us to our future plans.
AGENDA
MEETING: November 15th, 1300
@ CSP Denver Headquarters, 700 Kipling, 1st floor Conference Room
1. Grant application overview, process: Mike Merrill
2. 501C3 information : Jaci MarieLouise
3. Voting of new Chair, to include a Treasure position: All
4. Commitment letter : Jaci Marie Louise
5. Cost Analysis (Task force) take quadrants and divide the same as the
survey to get complete information.
6. Time Line needed for Grant application: Jaci Marie Louise
7. By-Laws review and amend as necessary :All
8. Mission Statement: Mary Kyler
9. Semtac (position on the council).
10. Other Grant information : Fire Fighters and Chiefs Association: Sharon
: Sheriff’s Association: Kim
11. 5 year plan: All
BY-LAWS
EMERGENCY MEDICAL DISPATCH TRAINING and EDUCATION COMMITTEE
OF THE
State Advisory Council
On
Emergency Medical Services
ARTICLE I – NAME and PURPOSE
THE EMERGENCY MEDICAL DISPATCH TRAINING and EDUCATION COMMITTEE
(hereafter referred to as “the sub-committee”) of the Communications and
Transportation
committee, (hereafter referred to as “the committee”), shall provide input
to the State Advisory
Council on Emergency Medical Services and the Prehospital Care Program of
the Emergency Medical Services and Prevention Division of the Colorado
Department of Public Health and Environment (hereafter referred to as “the
program”) so that local systems can be integrated into a statewide
coordinated EMS Communications System.
ARTICLE II – OBJECTIVES
The sub-committee so established shall:
1. Annually formulate specific goals and objectives with timetables for
presentation to the
committee for approval.
2. Recommend Emergency Medical Dispatch curricula and refresher training to
meet the
various needs identified in Colorado.
3. Recommend methodology and development guidelines for implementation of
approved
curricula.
4. Recommend registration standards and registration renewal standards,
criteria, and
methodology for implementation.
5. Report sub-committee recommendations to the committee and to the program.
6. Provide, through its membership, a broad representation of agencies and
organizations
with demonstrated interest or experience in Emergency Medical Dispatch
education and field experience.
ARTICLE III – MEMBERSHIP
POLICY
The regular membership of the sub-committee shall consist of maximum of 20
members representing law enforcement agencies, fire departments, and
emergency medical service provider agencies, persons having interest in
participating in the activities of the sub-committee, and any other agency
representatives designated by the Chairperson.
At least one member shall be an active dispatcher in either law enforcement,
fire service, or emergency medical provision.
The Chairperson shall make every attempt to ensure that committee
representation adequately reflects the geographical distribution of the
state.
SELECTION PROCESS
Regular members will be selected by the Chairperson in consultation with the
existing sub-committee and the program.
All members shall serve at the pleasure of the sub-committee Chairperson in
accordance with ARTICLE III, “Selection Process”, and the Council By-Laws.
Members shall be residents of the State of Colorado.
Resignations shall be submitted in writing to the Chairperson.
A current roster of the sub-committee members shall be maintained on file
with the program and made available upon request.
The sub-committee shall have the right to appoint such ex-officio
sub-committee members as it deems appropriate, who may or may not vote as
determined by the sub-committee.
Any member may be removed by a vote of the majority of the sub-committee for
three unexcused absences and or not having been represented in a period of
six months.
ARTICLE IV – OFFICERS
PROCEDURE
The Chairperson, Vice Chairperson and Secretary shall be elected by a simple
majority at the first regular sub-committee meeting each year.
The term of office(s) shall be one year.
Officers may be re-elected, but shall serve no more than three consecutive
years in the same office.
The Chairperson shall preside over meetings, provide direction to the
sub-committee, serve as liaison to the committee and the program, and
appoint Task Forces as deemed necessary to fulfill the objectives of the
sub-committee.
The Vice-Chairperson shall perform the duties of the Chairperson in his /
her absence.
The Secretary shall provide the program with the minutes of all
sub-committee meetings to be distributed to its membership and the
Chairperson of the committee.
ARTICLE V – MEETINGS
POLICY
The sub-committee and all working Task Forces shall attempt to meet at least
quarterly.
PROCEDURE
All regular and special meetings of the sub-committee shall be open to the
public.
Meetings shall be called by:
A. The Chairperson
B. The committee
C. Written request of 3 members, submitted to the Chairperson.
Every attempt shall be made to send notices of meetings to members at least
ten (10) days in advance of the meeting.
A quorum shall be a majority of the members present and seated.
Each regular member / designated representative shall have one vote. No
agency shall have more than two (2) votes.
All meetings shall be conducted in accordance with Roberts Rules of Order,
Newly Revised.
Any member or non-member may submit items to be included on the meeting
agenda.
Minutes of all meetings shall be available for inspection by interested
parties.
ARTICLE VI – TASK FORCES
POLICY
Task Forces may be formed to provide the sub-committee with reports and / or
recommendations for specific issues, as deemed necessary.
PROCEDURE
Task Force or members shall be appointed by the sub-committee Chairperson
Each Task Force shall include at least one regular member of the
sub-committee, who shall serve as Chairperson of that Task Force.
ARTICLE X – AMENDMENT OF THE BY-LAWS
These By-Laws may be amended, altered, revised, or repealed, or new By-Laws
may be adopted by providing all members with a copy of the amended By-Laws
30 days in advance of being on the agenda, and passed by a majority vote of
the members present and seated at a meeting.
KNOW ALL PERSONS BY THESE PRESENTS that the foregoing By-Laws were adopted
as the By-Laws for the Emergency Medical Dispatch sub-committee of the
Communications and Transportation committee of the State Advisory Council on
Emergency Medical Services on the
___________day of __________, 20____.
______________________________________
Chairperson
DRAFT LETTER TO AGENCIES
Dear Agency:
The state EMD Committee is currently working on a project to facilitate the
coordination of EMD training and the creation and maintenance of a statewide
database for EMD providers. Would you like to see the state EMD committee to
become a professional organization? Would you be willing to support
training programs to offset your agency’s cost? Would you be willing to
support a small administration fee to create and maintain an EMD registry?
If agencies were willing to pay a small fee per EMD student, the funds
collected would hire a person or company to be the statewide coordinator.
The EMD Committee would ask for grant funds to help get the program going
for the first year. After the first year, consistency would be gained and
more providers would be attending refresher classes, thereby enabling the
program to support itself. The goal being to keep costs well below the cost
to purchase private vendor packages, while increasing accountability and
consistency.
Provider and Refresher courses could be set up quarterly in different
locations throughout the state to assure all agencies had access to them.
Hosting agencies could have their fee discounted for their personnel. The
Instructor course could be held once or twice a year.
Once a professional coordinated effort is established, it would be easier to
prove to the State Legislature the need for giving professional standards to
EMD personnel and statewide EMD certification.
Attached is a copy of the survey results that was conducted this year by the
EMD Committee.
If your agency is willing to commit to this project, please sign and return
the attached form by July 1st. If you have any questions call
__________________ at __________________.
Sincerely,
State EMD Committee
Please complete form and return to:
EMD Committee
Address
Address
_______(agency)________________________________ will commit to paying a
small fee per EMD student in order to hire a person or company as the
Statewide EMD Coordinator.
_______________________________________________ Agency Head Print
_______________________________________________ Agency Head Signature
___________________________ Date
_____(agency)__________________________________ will host classes and
provide instructor(s).
_______________________________________________ Agency Head Print
_______________________________________________ Agency Head Signature
___________________________ Date
_____(agency)__________________________________ will support the State EMD
Committee in becoming a professional organization.
_______________________________________________ Agency Head Print
_______________________________________________ Agency Head Signature
___________________________ Date
AGENCY